[Job Title] Position
The elected Officers and appointed Coordinators (3-year term) are the Board members of Southern California World Service of AFG, Inc., a California Nonprofit Public Benefit Corporation and a charitable 501(c)(3) tax-exempt entity per the Internal Revenue Service. SCWS Officers must live within the California South Area during their entire term. The officers act in accordance with the spiritual principles of Al-Anon Family Groups while conducting the prudent management of the Area. The Officers accept additional demands on their time and possess some special skills relevant to their position. Members of Al-Anon in SCWS who also are members of A.A. are ineligible to hold Al-Anon service positions that vote in matters affecting another group or Al-Anon or A.A. as a whole.
Eligibility and Qualifications
Is accessible, available, responsive, and is able to communicate effectively, prepare written documents and meet deadlines. Must be in good financial standing with the Area. Continues to be an active member of Al-Anon in CA(S), with working knowledge of the 12 Steps, Traditions and Concepts, current Al-Anon/Alateen Service Manual and Knowledge-Based Decision-Making (KBDM). Has an understanding of the Area and World Service structure. Must maintain confidentiality of non-public information.
Official Duties and Responsibilities
- Attend Area meetings.
- Coordinate the SCWS website to help facilitate communication within the various levels of
- Maintain and update the SCWS website to keep it Most updates include news, calendar, Bulletin, and Alateen updates and postings for and after Assembly and Area World Service Committee (AWSC) meetings.
- Website administration includes email forwarding for SCWS officers and coordinators, blog administration, email list subscriptions, and email listserv administration (messages sent by officers to AWSC, DRs, and GRs).
- Acquire presentations (PowerPoint, PDFs, audio and video, and Internet resources) from officers to use laptop to project at AWSC, Assembly, and other SCWS events.
- Facilitate electronic voting process at AWSC meetings and
- Prepare and present written report for each quarterly SCWS meeting and email to Secretary and Bulletin
- Has voice and vote at Board and AWSC
Basic Skills, Personal Qualities, and Experience Needed
- Professional and/or volunteer experience in website development and maintenance
- Knowledge of WordPress, HTML, CSS and PHP, and listserv messaging are required
- Strong computer skills including use of presentation and word processing software, PDF creation and editing, and file
- Weekly updates of website
- Quick response to Officer requests to send out listserv
- Is accessible, available, responsive, and flexible
- Able to communicate effectively, prepare written reports and meet deadlines.
Additional Skills Needed
May be asked to take notes which are projected at Assembly, Committee, or other SCWS events. Provide support for other technology-related Board needs such as electronic voting, document creation, etc. Participate in Thought Force committees as requested by Chair. Is accessible, available, responsive, and flexible. Has a strong sense of responsibility, able to prioritize and work independently or as a team member.
Equipment and Technology Needed
Access to computer, printer, Internet connection. Participates in conference calls and online meetings.
Realistic Time Commitment of this Position
Up to 5 to 10 hours per week to keep website current, send listserv messages as requested, and prepare for and follow-up to meetings. Attend the Annual SOS and support events of other Coordinators.
Preparation
- Meet with outgoing SCWS Website Coordinator for orientation and training.
- Assistance will be provided during transition.
- Google doc with detailed procedures will be provided at Turnover.
Travel
Attends one service event outside SCWS Area during three-year term. Makes own travel arrangements, within budget guidelines.
Meetings
| Meetings | Months | Days | Time |
|---|---|---|---|
| Officers | January, February, April, May, July, August, October and/or as needed | Saturdays or Sundays, as agreed | 3 to 6 hours, as needed |
| SCWS Board | January, May, July, October | 3rd Saturday or to be determined | 9:00am to 3:00pm |
| Area World Service Committee (AWSC) + new DR Orientation | February, August | 3rd Saturday and 1st Saturday (New DR Orientation) | 9:00am to 4:00pm 10:00am to 12:00pm (New DR Orientation) |
| Area Assemblies + new GR Orientation | May, November | 3rd Saturday 1st Saturday (New GR Orientation) | 9:00am to 4:00pm 10:00am to 12:00pm (New GR Orientation) |
| Sharing of Service (SOS) | January | 3rd Saturday | 10:00am to 4:00pm |
| Longtimer's Event | Last year of 3-year panel | 3rd Saturday | 10:00am to 4:00pm |
Revised: 09/2024