Official Duties and Responsibilities

• Deposit and post contributions and emails receipts weekly.
• Responsible for accounts payable.
• Able to allot appropriate time to position and all it entails, including generating reports in a timely manner.
• Process expense reports/requests, issues checks and maintains records when processed.  These duties must be performed weekly in order to maintain accurate, current financial records.
• Reconcile bank statements monthly.
• Is a signer on all SCWS (including Southern California Alateen Conference/SCAC) bank accounts and Certificates of Deposit.
• Prepare monthly financial reports, submitted to officers within 10 days of month-closing. Reports include but are not limited to Statement of Financial Position, Statement of Income and Expenses, Prior Year Comparison Profit & Loss, Bank Account Reconciliations and Prepaid Account Reconciliations.
• Produce other reports as needed.
• Submit listing of Group contributions and other reports to Bulletin quarterly.
• Facilitate annual financial review by providing requested documentation and records to reviewers.
• Provide financial summary for CPA for annual taxes.
• Attend all SCWS Area Assembly and Area World Service Committee (AWSC) meetings, Service Panel, and Officer meetings, as called by Area Chairperson, prepared to arrive early and stay late.
• Able to understand, question and learn facts and figures from financial and other reports. 
• Actively develop a strong working relationship with and support for other officers and DRs, and collaborate with them as needed to resolve conflicts within the Area.
• Serve on any Area Thought Force or Task Force as requested by the Area Chairperson. 
• Present oral report for each SCWS Service Panel meeting, AWSC meeting, and Assembly, and include written report in  SCWS Bulletin.
• Reply to all emails within 48 to 72 hours. Participate fully and promptly in any phone calls, email discussions, assignments, and other conference calls or Zoom meetings.
• May travel to Districts, Intergroup and Area meetings to make presentations, educate members, and assist with conflict resolution.
• Attend annual Area Sharing of Service (SOS) workshop, and supports Area activities and events. 
• Serve as the point of contact with WSO for Area Treasurers and AFG Connects. Communicate with Area Officers about these matters, as appropriate.
• Review Area-wide communications with at least one other Area Officer prior to transmittal.
• Is a member of the SCAC Finance Committee and has oversight of SCAC bank account.
• Because of the time-sensitive nature of financial accounting, must notify Chairperson and other Officers immediately if anything occurs that interferes with inputting contributions and/or paying Area expenses.
• Generate additional custom reports in Quickbooks if requested. If database setup is current, preparation time can be minimal.