Official Duties and Responsibilities

• Attend Area meetings.
• Work with the site personnel and Area Chair or Designee to identify technical equipment needs for Assemblies, Committee Meetings, and other Virtual/Hybrid meetings.
• Identify, implement, manage, coordinate, and facilitate current and future technology resources which could be utilized for Area Assembly, Committee, Area Workshop, and DR/GR Workshop Virtual/Hybrid meetings. This includes creating the meeting, registration (if needed), assisting with sign-in and renaming processes, setting up interpretation, facilitating co-hosts and tech help for the meetings, running presentations as needed, allowing screen sharing when directed monitoring, assigning waiting rooms, muting or removing attendees as directed, and reading chat submitted, working with Group Records Coordinator to ensure members are counted correctly, facilitating polls and voting, et al.
• Provide technical support to conduct Virtual/Hybrid Area meetings which could include: purchase, storage, set up and break down of equipment, negotiating contracts with vendors, and maintaining video conferencing accounts such as Zoom or Webex.
• Acquire presentations (PowerPoint, PDFs, audio and video, and Internet resources) from officers to use laptop to project at AWSC, Assembly, and other SCWS events. Share presentations with Website Coordinator to ensure proper posting to the SCWS website.
• Assemble tech teams of four to six members to support Assembly and Committee meetings. Coordinate with the team members before and during the meeting including set of physical space, laying cables, installing and running technical and sound equipment as needed. Monitor all audio, including soundboard in the room and virtually via computer.
• Manage and troubleshoot technical needs during in-person, hybrid, and online-only events.
• Be well-versed in all aspects of Zoom meetings, including access from Apple and Android phones, tablets, laptops, and PCs.
• Coordinate with and provide back-up support to Website Coordinator.
• Make suggestions to SCWS for any technical equipment needs.
• Coordinate the SCWS email and software systems and subscriptions to help facilitate communication within the various levels of service.
• Maintain and update the SCWS accounts and subscriptions to keep all accounts current. Including researching tools and costs associated with them. Support Google voice subscriptions.
• Technology administration includes email account maintenance and forwarding for SCWS officers and coordinators, blog administration, email list subscriptions, and bulk mail service administration (messages sent by officers to AWSC, DRs, GRs, and other SCWS email lists).
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• Transition email accounts when positions change. Coordinate by phone with each of the incoming members.
• Provide technical support and assistance to Service Panel and Area Members as needed.
• Prepare and present written report for each quarterly SCWS meeting and email to Bulletin Coordinator.
• Has voice and vote at Service Panel and AWSC Meetings.