Literature Coordinator Job Description

The elected Officers and appointed Coordinators (3-year term) are the Board members of Southern California World Service of AFG, Inc., a California Nonprofit Public Benefit Corporation and a charitable 501(c)(3) tax-exempt entity per the Internal Revenue Service. SCWS Officers must live within the California South Area during their entire term. The officers act in accordance with the spiritual principles of Al-Anon Family Groups while conducting the prudent management of the Area. The Officers accept additional demands on their time and possess some special skills relevant to their position. Members of Al-Anon in SCWS who also are members of A.A. are ineligible to hold Al-Anon service positions that vote in matters affecting another group or Al-Anon or A.A. as a whole.

Eligibility and Qualifications

Is accessible, available, responsive, and is able to communicate effectively, prepare written documents and meet deadlines. Must be in good financial standing with the Area. Continues to be an active member of Al-Anon in CA(S), with working knowledge of the 12 Steps, Traditions and Concepts, current Al-Anon/Alateen Service Manual and Knowledge-Based Decision-Making (KBDM). Has an understanding of the Area and World Service structure. Must maintain confidentiality of non-public information.

Official Duties and Responsibilities

  • Attend Area Meetings.
  • Is link between the WSO and membership through active participation at Assembly and Area World Service Committee (AWSC) meetings.
  • Act as a resource for Area on Conference Approved Literature (CAL) and inform the WSO about Area Literature activities, such as Writing Workshops.
  • Maintain/update, store and set up a CAL Display at SCWS events.
  • Pass along information from the WSO to SCWS to create enthusiasm for use of CAL.
  • Participate in e-communities and literature conference calls for Area Literature Coordinators twice a year.
  • Become familiar with CAL approval process and policies on reprint, copyrights and trademarks.
  • Encourage members to write sharings for ongoing and new CAL Projects.
  • Encourage and inform GRs regarding use of CAL by members, Groups and Districts.
  • Be available to attend District, Intergroup and Group events when invited in order to share with enthusiasm the experience, strength and hope of our literature.
  • Establish relationships with Area’s AIS/LDC office staff and Boards. Collaborate with AIS/LDC Coordinator regarding literature issues.
  • Prepare and present written report for each quarterly SCWS meeting and email to Secretary and Bulletin Coordinator.
  • Set up literature display at Assemblies (does not sell CAL). Single pieces of CAL and Displays stored in SCWS storage facility.
  • Contact WSO before each Assembly for new literature items as their periodic mailing does not correspond with the date of our meeting.
  • Arranges for interested Al-Anon Information Offices/Literature Distribution Centers (AIS/LDCs) to sell current Service Manual and limited pieces of CAL at Assembly meetings.

Basic Skills, Personal Qualities, and Experience Needed

Recommended to have been Literature Chair for a convention, at one’s home Group or other service Very basic understanding of how LDCs operate. Leadership skills to speak in public, plan and prepare a presentation to carry the message. Is accessible, available, responsive, and flexible. Is able to communicate effectively, prepare written reports and meet deadlines.

Additional Skills Needed

Reliable transportation with room for a couple of boxes. Comfort with public speaking. Ability to lift and carry a box that weighs approximately 20 pounds. Has a strong sense of responsibility, able to prioritize and work independently or as a team member.

Equipment and Technology Needed

Access to computer, printer, Internet connection. Participates in conference calls and online meetings.

Realistic Time Commitment of this Position

Takes 3 hours a month of personal time plus time to participate in outreach events and workshops. Attend the Annual SOS event and support events of other Coordinators.

Preparation

Contact WSO before each Assembly for new items as their periodic mailing does not correspond with the date of our meeting. Notebook with detailed procedures will be provided at Turnover Meeting.

Travel

Attends one service event outside SCWS Area during three-year term. Makes own travel arrangements, within budget guidelines.

Meetings

Meetings Months Days Time
Officers January, February, April, May, July, August, October and/or as needed Saturdays or Sundays, as agreed 3 to 6 hours, as needed
SCWS Board January, May, July, October 3rd Saturday or to be determined 9:00am to 3:00pm
Area World Service Committee (AWSC) + new DR Orientation February, August 3rd Saturday and 1st Saturday (New DR Orientation) 9:00am to 4:00pm 10:00am to 12:00pm (New DR Orientation)
Area Assemblies + new GR Orientation May, November 3rd Saturday 1st Saturday (New GR Orientation) 9:00am to 4:00pm 10:00am to 12:00pm (New GR Orientation)
Sharing of Service (SOS) January 3rd Saturday 10:00am to 4:00pm
Longtimer's Event Last year of 3-year panel 3rd Saturday 10:00am to 4:00pm

Revised: 09/2024

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