Hospitality Coordinator Job Description
The elected Officers and appointed Coordinators (3-year term) are the Board members of Southern California World Service of AFG, Inc., a California Nonprofit Public Benefit Corporation and a charitable 501(c)(3) tax-exempt entity per the Internal Revenue Service. SCWS Officers must live within the California South Area during their entire term. The officers act in accordance with the spiritual principles of Al-Anon Family Groups while conducting the prudent management of the Area. The Officers accept additional demands on their time and possess some special skills relevant to their position. Members of Al-Anon in SCWS who also are members of A.A. are ineligible to hold Al-Anon service positions that vote in matters affecting another group or Al-Anon or A.A. as a whole.
Eligibility and Qualifications
Is accessible, available, responsive, and is able to communicate effectively, prepare written documents and meet deadlines. Must be in good financial standing with the Area. Continues to be an active member of Al-Anon in CA(S), with working knowledge of the 12 Steps, Traditions and Concepts, current Al-Anon/Alateen Service Manual and Knowledge-Based Decision-Making (KBDM). Has an understanding of the Area and World Service structure. Must maintain confidentiality of non-public information.
Official Duties and Responsibilities
- Attend Area Meetings.
- Coordinate with the Districts hosting hospitality at SCWS events.
- Provide hospitality for Sharing of Service Workshop (SOS) the third Saturday in January.
- Provide hospitality for a Longtimer’s event in the third year of service.
- Purchase and maintain all area hospitality supplies prior to Area events.
- Utilize rental storage space.
- Keep storage space organized to facilitate an on-going inventory of supplies on hand and needed.
- Arrive early before all events to provide a warm welcome and to start coffee brewing (takes 1 hour).
- Has voice and vote at Board and Committee Meetings.
- Prepare and present written report for each quarterly SCWS meeting and email to Secretary and Bulletin Editor.
Basic Skills, Personal Qualities, and Experience Needed
- Desire and willingness to be of service.
- Is accessible, available, responsive, and flexible.
- Is able to communicate effectively, prepare written reports and meet deadlines.
Additional Skills Needed
Physical labor needed for set up of industrial size coffee pots, lift and carry boxes, maintenance and clean up of hospitality area. Has a strong sense of responsibility, able to prioritize and work independently or as a team member.
Equipment and Technology Needed
Access to computer, printer, Internet connection. Participates in conference calls and online meetings.
Realistic Time Commitment of this Position
Varies for preparation and participation in all events. Most events require eight to ten hours. Attends SCWS Board meetings, Area World Service Committee (AWSC), and Annual Sharing of Service (SOS) and support events of other Coordinators. See Mandatory Area Meeting Attendance table below for complete list of meetings.
Preparation
Have an understanding of AFG’s Three Legacies and the current Al-Anon/Alateen Service Manual. Meet with outgoing SCWS Hospitality Coordinator regarding details of position. Notebook with detailed procedures will be provided at Turnover Meeting.
Travel
Attends one service event outside SCWS Area during three-year term. Makes own travel arrangements, within budget guidelines.
Meetings
| Meetings | Months | Days | Time |
|---|---|---|---|
| Officers | January, February, April, May, July, August, October and/or as needed | Saturdays or Sundays, as agreed | 3 to 6 hours, as needed |
| SCWS Board | January, May, July, October | 3rd Saturday or to be determined | 9:00am to 3:00pm |
| Area World Service Committee (AWSC) + new DR Orientation | February, August | 3rd Saturday and 1st Saturday (New DR Orientation) | 9:00am to 4:00pm 10:00am to 12:00pm (New DR Orientation) |
| Area Assemblies + new GR Orientation | May, November | 3rd Saturday 1st Saturday (New GR Orientation) | 9:00am to 4:00pm 10:00am to 12:00pm (New GR Orientation) |
| Sharing of Service (SOS) | January | 3rd Saturday | 10:00am to 4:00pm |
| Longtimer's Event | Last year of 3-year panel | 3rd Saturday | 10:00am to 4:00pm |
Revised: 09/2024