Bulletin Coordinator Job Description
The elected Officers and appointed Coordinators (3-year term) are the Board members of Southern California World Service of AFG, Inc., a California Nonprofit Public Benefit Corporation and a charitable 501(c)(3) tax-exempt entity per the Internal Revenue Service. SCWS Officers must live within the California South Area during their entire term. The officers act in accordance with the spiritual principles of Al-Anon Family Groups while conducting the prudent management of the Area. The Officers accept additional demands on their time and possess some special skills relevant to their position. Members of Al-Anon in SCWS who also are members of A.A. are ineligible to hold Al-Anon service positions that vote in matters affecting another group or Al-Anon or A.A. as a whole.
Eligibility and Qualifications
Is accessible, available, responsive, and is able to communicate effectively, prepare written documents and meet deadlines. Must be in good financial standing with the Area. Continues to be an active member of Al-Anon in CA(S), with working knowledge of the 12 Steps, Traditions and Concepts, current Al-Anon/Alateen Service Manual and Knowledge-Based Decision-Making (KBDM). Has an understanding of the Area and World Service structure. Must maintain confidentiality of non-public information.
Official Duties and Responsibilities
- Attend Area meetings
- Solicit and receive quarterly reports and other written material by email from Area Delegate, Officers and Coordinators, AIS Intergroup Liaisons, Convention Chairs, District Representatives and other trusted servants to prepare a quarterly newsletter, The Bulletin, containing such reports and other material.
- Obtain printed copies of Bulletin from printer and mail printed copies to various specified individuals on a list maintained by the Bulletin Coordinator from information received from the Area.
- Prepare a second version of the Bulletin, with certain private information redacted from the printed version, for publication of the Area website.
- Prepare and present written Bulletin Coordinator report for each quarterly SCWS meeting.
Basic Skills, Personal Qualities, and Experience Needed
- Experience creating newsletter/ community publication is strongly recommended.
- Working knowledge of publishing software to assemble The Bulletin.
- Time management is essential to gather and assemble reports.
- Able to allot appropriate time to position and all it entails.
- Is accessible, available, responsive, and flexible.
- Is able to communicate effectively, prepare written reports and meet deadlines.
Additional Skills Needed
Has a strong sense of responsibility, able to prioritize and work independently or as a team member.
Equipment and Technology Needed
Access to computer, printer, Internet connection. Participates in conference calls and online meetings.
Realistic Time Commitment of this Position
For each Bulletin, 30-40 hours to assemble and email to printer, 3-4 hours to label, package and mail. Attends 8 SCWS meetings per year, 7-8 hours each, with a prepared report: Feb, Aug Committee (3rd Sat) and May, Nov Assembly (3rd Sat) and Jan, Apr, Jul, Oct Board (Sun). Attend the Annual SOS or TEAM event and support events of other coordinators.
Preparation
- Join the WSO Newsletter blog (by invitation).
- Review The Bulletin current guidelines
- See Style Sheet from WSO.
- See WSO Guideline G-21 (for newsletter editors).
- See also Guidelines G-22, G-15, G-37 to answer questions from District Representatives in writing their reports.
- Meet with outgoing Bulletin Coordinator for orientation and training, as needed. Notebook with detailed procedures will be provided at Turnover Meeting.
Travel
Attends one service event outside SCWS Area during three-year term. Makes own travel arrangements, within budget guidelines.
Meetings
| Meetings | Months | Days | Time |
|---|---|---|---|
| Officers | January, February, April, May, July, August, October and/or as needed | Saturdays or Sundays, as agreed | 3 to 6 hours, as needed |
| SCWS Board | January, May, July, October | 3rd Saturday or to be determined | 9:00am to 3:00pm |
| Area World Service Committee (AWSC) + new DR Orientation | February, August | 3rd Saturday and 1st Saturday (New DR Orientation) | 9:00am to 4:00pm 10:00am to 12:00pm (New DR Orientation) |
| Area Assemblies + new GR Orientation | May, November | 3rd Saturday 1st Saturday (New GR Orientation) | 9:00am to 4:00pm 10:00am to 12:00pm (New GR Orientation) |
| Sharing of Service (SOS) | January | 3rd Saturday | 10:00am to 4:00pm |
| Longtimer's Event | Last year of 3-year panel | 3rd Saturday | 10:00am to 4:00pm |
Revised: 09/2024