This form is required if you are planning an event involving Alateen members. An Alateen Event is defined as any Alateen activity other than a registered meeting.

NOTE: All Alateen meetings are closed (available to Alateens and AMIASs only). An annual or bi-annual open Alateen meeting is considered an Alateen Event.

Complete this form in its entirety and submit it to the Area Alateen Events Coordinator (alateenevents@scws-al-anon.org) for approval at least 30 days before the event date, 60 days before an overnight event.

Event Sponsors

Two Event Sponsors are required, they must be currently certified AMIAS. One male and one female AMIAS are required.

First Aid and Medical Emergencies

Behavioral and Safety Compliance

AMIAS Chaperones – MUST BE CURRENTLY CERTIFIED AS AN AMIAS

A minimum of one AMIAS per 10 Alateens required at all times throughout the event.

Upload the list of AMIAS Chaperones using the Upload Forms at the bottom of this form.

Include:

• Full Name
• District #
• Email
• Confirmation Method
• Date of Confirmation
• Verification Date
• When and how did they confirm they would chaperone the event? (e.g. text, email, phone)

** Use the password protected AMIAS Distribution Roster on Google Docs to verify AMIAS status

A copy of the Signature Page below will be returned to the Event Sponsor #1 (above) after it has been approved. It will contain the signature of the Area Alateen Events Coordinator, the date it was approved, and the date by which the SCWS Alateen Event Plan Final Form must be submitted.

AMIAS Supervisor Schedule

Describe who, when, where, and what task each Sponsor & AMIAS Chaperone will be assigned to throughout the event. Attach the schedule using the file upload at the bottom of this form.

• A minimum of one AMIAS per 10 Alateens must be assigned a task for all time slots.
• There can be NO gaps in the schedule – Every minute from START to END should be listed.
• At least one SPONSOR must on the schedule every minute throughout the event.
• Include:
  • who is supervising Alateens during set-up and clean-up (before and after event)
  • who is verifying registration, collecting permission forms, and signing in the Alateens
  • who is problem-solving for Alateens arriving without registration and/or permission forms
  • who is supervising the entrances and exits (and facility grounds, if needed)
  • who is supervising the Alateens in the meeting room
  • who is the bathroom escort and/or hallway monitor
  • who is supervising the Alateens at each location during the break
  • who is responsible for signing out the Alateens (if a Convention or Conference) or assuring all Alateens have safely left the facility grounds (for all other Alateen events)