Alateen Events Coordinator
The elected Officers and appointed Coordinators (3-year term) are the Board members of Southern California World Service of AFG, Inc., a California Nonprofit Public Benefit Corporation and a charitable 501(c)(3) tax-exempt entity per the Internal Revenue Service. SCWS Officers must live within the California South Area during their entire term. The officers act in accordance with the spiritual principles of Al-Anon Family Groups while conducting the prudent management of the Area. The Officers accept additional demands on their time and possess some special skills relevant to their position. Members of Al-Anon in SCWS who also are members of A.A. are ineligible to hold Al-Anon service positions that vote in matters affecting another group or Al-Anon or A.A. as a whole.
Eligibility and Qualifications
Must be a current Al-Anon Member involved in Alateen Service (AMIAS) in CA (S). Past or current registered Group Representative experience preferred but not necessary. Should have a thorough understanding of the 12 Steps, Traditions, and Concepts, current Al-Anon/Alateen Service Manual, Knowledge-Based Decision-Making (KBDM), Area and World
Service structure and SCWS Bylaws. Should have extensive knowledge of the SCWS Area Alateen Safety & Behavioral Requirements (ASBR) and must be willing to abide by them. Must maintain confidentiality of non-public information.
Official Duties and Responsibilities
- Attend Area Meetings
- Prepare and present written report for each SCWS Committee and Assembly meeting and email to SCWS Bulletin Coordinator.
- Attend 4 SCWS Board Meetings in Jan, Apr, July, and Oct (Sun).
- Attend Southern California Alateen Conference (SCAC) Workgroup meetings, which occur on an “as needed” basis 4 – 6 times each year.
- Attend the monthly SCWS Alateen Resolution Committee web conferences and SCAC Board of Directors meetings (6 per year).
- Attend SCAC.
Assemblies
- Responsible for ensuring that Alateen GRs are supervised by an SCWS AMIAS.
- Alateen Events: Create and maintain a process to ensure that SCWS Alateen events are in compliance with CA(S) and WSO.
- Review Alateen Event Plans to ensure compliance with the ASBR and principles of the Alateen/Al-Anon programs. Then approve or create action item lists.
- Communicate with Event Sponsors, Alateen Chairpersons, AMIAS Chaperones, and Convention Chairs.
- Review Area ASBR on an annual basis.
SCAC Finances
Work closely with the SCAC Chairpersons and Area Alateen Sponsor Coordinator to assist the SCAC Committee with any support in planning the event(s).
Basic Skills, Personal Qualities, and Experience Needed
Is able to communicate effectively, prepare written reports and meet deadlines.
Must be proficient in using word processing programs and using email with attachments. Is accessible, available, responsive, and flexible.
Equipment and Technology Needed
Access to computer, printer, Internet connection. Participates in conference calls and online meetings.
Realistic Time Commitment of this Position
Varies depending on the month. Average time would be 10 – 15 hours per week. Additional time should be allotted to attend meetings and events: Committee Meetings and Assemblies (6 hrs), Board Meetings (6 hrs), Resolution Committee Meetings (2 hrs), SCAC Workgroup Meetings (4 hrs), SCAC Board of Directors Meetings (2 hrs), Conventions with Alateen participation, and SCAC.
Preparation
Have thorough working knowledge of:
- the SCWS Area Alateen Safety & Behavioral Requirements (ASBR),
- all of the Alateen Guidelines, including (G-24)
- Alateen Policy in current Al-Anon/Alateen Service Manual
- Guideline for Newsletter Editors (G-21)
- Alateen e-manual (available on the WSO website: http://al-anon.org/members/alateen/alateen-service-e-manual).
- Meet with outgoing Communications Coordinator for orientation and training, as needed.
Travel
To and from Area World Service Committee Meetings, Assemblies, Board Meetings, Conventions with Alateen participation, SCAC Workgroup meetings, SCAC Fundraisers, and SCAC. Travel distance varies from local to 300+ miles round trip. May attend one service event outside SCWS Area during three-year term. Makes own travel arrangements within budget guidelines.
| Meetings | Months | Days | Time |
|---|---|---|---|
| Officers | January, February, April, May, July, August, October and/or as needed | Saturdays or Sundays, as agreed | 3 to 6 hours, as needed |
| SCWS Board | January, May, July, October | 3rd Saturday or to be determined | 9:00am to 3:00pm |
| Area World Service Committee (AWSC) + new DR Orientation | February, August | 3rd Saturday and 1st Saturday (New DR Orientation) | 9:00am to 4:00pm 10:00am to 12:00pm (New DR Orientation) |
| Area Assemblies + new GR Orientation | May, November | 3rd Saturday 1st Saturday (New GR Orientation) | 9:00am to 4:00pm 10:00am to 12:00pm (New GR Orientation) |
| Sharing of Service (SOS) | January | 3rd Saturday | 10:00am to 4:00pm |
| Longtimer's Event | Last year of 3-year panel | 3rd Saturday | 10:00am to 4:00pm |
Revised: 10/2020