Area Alateen Process Person (AAPP)

The elected Officers and appointed Coordinators (3-year term) are the Board members of Southern California World Service of AFG, Inc., a California Nonprofit Public Benefit Corporation and a charitable 501(c)(3) tax-exempt entity per the Internal Revenue Service. SCWS Officers must live within the California South Area during their entire term. The officers act in accordance with the spiritual principles of Al-Anon Family Groups while conducting the prudent management of the Area. The Officers accept additional demands on their time and possess some special skills relevant to their position. Members of Al-Anon in SCWS who also are members of A.A. are ineligible to hold Al-Anon service positions that vote in matters affecting another group or Al-Anon or A.A. as a whole.

Eligibility and Qualifications

Must be a current Al-Anon Member Involved in Alateen Service (AMIAS) certified by SCWS. Past or current Group Representative preferred, but not necessary. Is accessible, available, responsive, and is able to communicate effectively, prepare written documents and meet deadlines. Must be in good financial standing with the Area. Continues to be an active member of Al-Anon in CA(S), with working knowledge of the 12 Steps, Traditions and Concepts, current Al-Anon/Alateen Service Manual and Knowledge-Based Decision-Making (KBDM). Has an understanding of the Area and World Service structure. Must maintain confidentiality of non-public information.

Should have extensive knowledge of the SCWS Area Alateen Safety & Behavioral Requirements and must be willing to abide by them. Willing to work cohesively with the other Alateen Coordinators and Board members. Able to separate opinion from facts and remain impartial and neutral.

Can support and effectively communicate Area and WSC decisions and their implementation objectively, even if not in personal agreement with the group conscience.

Official Duties and Responsibilities

  • Attend Area Meetings
  • Attend SCWS Alateen Coordinator/Resolution Committee on an as needed basis.
  • Attend SCAC Workgroup meetings, which occur on an “as needed” basis 4 – 6 times each year
  • Present oral report for each SCWS Committee and Assembly meeting and email written report to SCWS Bulletin Coordinator.
  • Maintain lists of Active, Inactive and Prospective AMIAS. Provide up-to-date list of Active AMIASs to other Alateen Coordinators and Board members, as needed for Area business.
  • Maintain lists of Active and Inactive Alateen meetings
  • Update the WSO database with changes to AMIAS and Alateen meetings
  • Process new AMIAS applications
  • Process new Alateen groups
  • Process annual AMIAS recertification before deadline set by WSO (usually 1 July)
  • Process annual Alateen group update/recertification
  • Provide Districts with bi-annual report of their currently certified AMIAS and active Alateen groups twice a year (usually at end of recertification in July and in December/January) and as needed
  • Provide Event Chairpersons with a list of currently certified AMIAS as needed
  • Conduct training of new AMIAS, online and/or in person. Webinars are usually conducted monthly.

Basic Skills, Personal Qualities, and Experience Needed

  • Effective written, oral and electronic communication skills, time management and multi-tasking skills, detail oriented, able
  • to listen carefully and record the proceedings of Area meetings in some detail.
  • Proficient in using spreadsheet, word processing and presentation software, accessing and navigating Web sites, web-based virtual meeting platforms, downloading web documents, using email with attachments.
  • Strong sense of responsibility, able to prioritize, meet deadlines and work independently or as a team member.
  • Able to allot appropriate time to position and all it entails.
  • Has thorough working knowledge of KBDM.
  • Able to separate opinion from fact and to support and effectively communicate Area and WSC decisions and their implementation objectively, even if not in personal agreement with the group conscience.
  • Having served on the Area Board, while not required, provides useful perspective on current Area policies and procedures.
  • In-person trainings are typically held at Al-Anon events such as annual AFG Convention and sometimes in conjunction with recertification workshops.
  • Complete reports for the Area Service Board, Committees, and Bulletin
  • Maintain list of persons in each District authorized to sign AMIAS applications (usually DR and DAL).

Additional Skills Needed

Has objectivity and strong listening skills.

Equipment and Technology Needed

Access to computer, printer, Internet connection. Participates in conference calls and online meetings.

Realistic Time Commitment of this Position

Responding to email (> 2-3 times / week) and routine processing of AMIAS applications 1-3 hours /week

Processing annual AMIAS and Alateen group recertification (Feb – July) 3-4 hours /week

Attendance at Board, Committee and Assembly meetings (8 hours each + travel time) 8 times/ year

Attendance at Alateen Coordinator meetings  As needed

Special projects such as revising ASBR  As needed

Preparation

Have thorough working knowledge of:

  • the SCWS Area Alateen Safety & Behavioral Requirements (ASBR),
  • all of the Alateen Guidelines,
  • Alateen Policy in current Al-Anon/Alateen Service Manual, and
  • Alateen Coordinator Guideline (G-24).
  • Alateen e-manual (available on the WSO website: http://al-anon.org/members/alateen/alateen-service-e-manual).
  • Meet with outgoing AAPP for equipment turnover, orientation, and training, as needed.

Travel

Attends one service event outside SCWS Area during three-year term. Makes own travel arrangements, within budget guidelines. Mileage incurred in travel to various Board and Committee Meetings, Assemblies, AMIAS Trainings and workshops can be reimbursed by the SCWS Treasurer.

 

Meetings

Meetings Months Days Time
Officers January, February, April, May, July, August, October and/or as needed Saturdays or Sundays, as agreed 3 to 6 hours, as needed
SCWS Board January, May, July, October 3rd Saturday or to be determined 9:00am to 3:00pm
Area World Service Committee (AWSC) + new DR Orientation February, August 3rd Saturday and 1st Saturday (New DR Orientation) 9:00am to 4:00pm 10:00am to 12:00pm (New DR Orientation)
Area Assemblies + new GR Orientation May, November 3rd Saturday 1st Saturday (New GR Orientation) 9:00am to 4:00pm 10:00am to 12:00pm (New GR Orientation)
Sharing of Service (SOS) January 3rd Saturday 10:00am to 4:00pm
Longtimer's Event Last year of 3-year panel 3rd Saturday 10:00am to 4:00pm

Revised: 09/2024

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